The Operations Calendar shows your departures, staff shifts and resources on one page. Dispatchers and office staff use it to plan the day, filter what they see and switch between calendars.
Open the Operations calendar
Go to Operations > Calendar. The Operations Calendar page opens on the Operations tab.
Click a tab to change the calendar:
Operations: the departures and their assignments.
Shift calendar: the same shift calendar as on the Shifts page.
Employees: one row for each staff member, with their shifts, leave and availability.
Resources: one row for each resource, with its assignments.
Find departures
On the Operations tab, enter a product name or product code in Search departures... (Ctrl+F). To remove the search and all filters, click Clear filters.
Click Status and select one or more statuses: Planned, Confirmed, Pending, Started, Finished, Cancelled or Failed.
Click Products and select the products to show.
Click More filters. A filter shows only when the calendar has values for it:
Time: the start times in the calendar.
Language: the language of each departure.
Location: the location labels of the departures.
Certification and Resource Type: the labels in these categories on your resources.
The Language filter uses the language of the start time. If the start time has no language, it uses the language of the product. To show the departures that have no language, select No language. To set the language of a start time, see Product Settings.
The calendar does not show departures that have no pax. To show them, select All departures.
Change the layout
Click Day, 3 Days or Week. The calendar opens on 3 Days. The Week view shows Monday to Sunday.
To go to other dates, click the arrows next to the date, or press Ctrl+Left or Ctrl+Right. To select a date, click the date. To go back to today, click Today.
To change to the compact view, click the grid icon at the right end of the filters. To go back to the detailed view, click the list icon.
Use the Employees calendar
Click the Employees tab. The calendar shows one row for each staff member.
To find a staff member, enter their name in Search staff.... Use these filters to show fewer rows or events:
Location, Position and Staff.
Status: Draft, Published, Pending, Accepted, Rejected or Cancelled.
Type: Shift, Leave, Availability or Unavailability.
Labels: the labels on your staff members. This filter shows only when your company has labels for staff members.
To remove the search and the filters, click Clear.
The Hide not employed switch hides staff members who are not employed in the dates on the screen. See Assigning staff on the operational calendar.
To group the rows, click Group by: and select No grouping, Position or Location.
To add a shift, click Create shift. The Create shift panel opens. See Create a shift.
To make a work report, click Work Report. The Shifts page opens on the Work Report tab. See Work reports.
The Employees calendar has a Month view, in addition to Day, 3 Days and Week.
Use the Resources calendar
Click the Resources tab. The calendar shows one row for each resource.
To find a resource, enter text in Search resources.... Click Status and select Assigned, Unassigned, Conflicts or In Progress.
Click Departures and select one or more departures. The calendar shows only the resources on these departures.
The calendar has one filter for each label category that has labels, for example Resource Type. To create labels, see Creating a new label. To remove the search and the filters, click Clear filters.
The Resources calendar has Day, 3 Days, Week and Month views.
Notes
If you do not see the Shift calendar tab, your company does not have shifts, or your user group does not have access to shifts. To turn on shifts, ask PaxFlow support. To get access, ask an admin in your company to change your user group in Settings > User groups.