Assigning resources to departures ensures tours run smoothly, passengers are properly accommodated, and available vehicles or equipment are used efficiently. It helps streamline operations and avoid overbooking or resource conflicts.
Accessing Daily Departures
Start off by clicking on "Departures" and then click on "Daily departures"
Assigning a Resource to a departure.
Under Daily Departures there are two ways to assign a resource on a tour.
You can manually add a recourse by clicking on "Add assignments"
then click on "Add Resource" and choose the resource you want to add from the drop down.
Or assign the resource using the assignment template, to do so click on "Bus"
and choose the resource you want to assign to the departure - This adds the resource on a departure level to the tour.
A success message appears and you have assigned a resource on to the tour
Assigning staff on the resource
Click on "Operator" by the assigned bus
Then click on "Driver"
and choose the driver you want to add to the tour - the system will match the drivers that fit the assignment template that is on this tour.
A success message appears and you have assigned a driver to the tour
Adding a resource on a activity level
It´s also possible to add a resource on a activity level - click on the plus by the product code to open up the passenger list.
You can select all the passengers by clicking the checkbox by pickup place
Click on the "Select resource to assign" dropdown to select a resource
and choose the resource you want to add - it would be ideal to add the bus you assigned to the tour, since that will be the tour bus.
And then click on the plus icon highlighted to add the resource to the passengers.
A success message will appear and you have added the resource to the passengers selected.
Assigning Resource in Departure Details
Click on the tour name by the departure you want to assign the resource to.
Click on the "Select resource" drop down
and choose the resource you want to add to the departure - here we are adding an additional recourse.
A success message appears and you have assigned a resource on to the tour
Changing the resource selection
We have added seats for 128 passengers when there are 19 passengers booked - lets change to one resource on a departure level.
Then click on the "X" by A tour bus 3 to remove it from the departure
A success message will appear and you have removed the resource from the departure
And now you have 60 seat bus assigned to the tour
